Top Five Reasons Why Companies Use Cloud Fax Service
Faxing is still a significant part of day-to-day operations in many industries. In the world of instant communication, people don’t want to wait for records to be copied, scanned, and sent. Cloud fax service offers a modern solution for faxing in the age of electronic communication. With cloud fax service, companies that sign up for the service are assigned virtual fax numbers. It is an actual fax number that can be used to send and receive faxes electronically. The fax goes to the cloud provider where it is converted and sent to the recipient. This process eliminates the need for copying, scanning, and keeping paper files as everything can be stored electronically and faxed with a few clicks.
Here are the top five reasons why companies use cloud fax service:
1. Location Flexibility
When a business uses a cloud fax service, it is no longer necessary to wait by the fax machine for an important document. The cloud fax provider will send faxes to an email address and the fax is available immediately. This means that when someone is working from home or out of town on a business trip, faxes will be accessible right away. In addition, any important faxes can be forwarded to another person right from an email address. The flexibility of location and the convenience of cloud fax service make it a valuable asset to any business.
Cloud fax service is more secure than traditional faxes because documents with sensitive information are encrypted and go directly to the designated recipient. There is never a chance of a fax sitting out by the fax machine for anyone to see. The email address of the recipient is password protected and this process keeps faxes safe and secure.
3. Fewer Office Supplies
The cost of using cloud fax service pales in comparison to the cost of maintaining a traditional fax machine, ink, paper, and other supplies. Not only that, but it eliminates the middleman because faxes travel from the source directly to the recipient. The business will not need to maintain a phone line dedicated to faxing as cloud faxes use the Internet, which is already a routine office expense.
4. Simple Record-Keeping
Cloud fax service simplifies the entire record-keeping system for a business. Since the fax goes directly to the recipient, it is easy for the recipient to move the fax to an appropriate electronic file, whether for a client or a vendor. It is no longer necessary for businesses to dedicate resources to scanning, copying, and storing files because they can all be moved electronically into a central location.
5. Reduced Impact on the Environment
Traditional fax machines use a lot of energy and they print out a lot of papers. They print fax logs and every single document that comes through, including spam. With a cloud fax service, the fax goes right to the email and spam can easily be deleted. The only faxes that are printed are those that must be printed, which will reduce the business’s impact on the environment.