6 Regular Maintenance Tips for an Office Photocopier
In an office, there are certain appliances that are used daily and for good reason. You have your computers, your telephones, and especially your coffee machines that keep some of us sane on those harsh Monday mornings, as well as the trusty office photocopier.
The copy machine can sometimes be a vital organ that keeps productivity alive and well. Plus, it helps keep morale in the office up, as employees won’t have to turn on each other when they can’t get their work done.
How can you help to keep the old copier in tip-top shape? Below, you will find six great tips for maintaining your office photocopier.
1. Those Prompts are There for a Reason
We’re all guilty of this, a prompt pops up that warns us something is amiss. It happens in cars, on computers, and even when dealing with copiers. We just ignore it most times and take care of it later, or at least some of us do. Well, we probably need to keep an eye on those and pay attention to them when they do make their appearance. Don’t wait for someone else to take care of it, either address the issue or find someone in the office who can. This will keep everyone happy in the long run.
2. Be Conscious of Toner and Paper
Believe it or not, some toners and papers are healthier for the copier than others. Higher quality versions of both of those products will create less build up of damaging dust and preserve the printer’s engine, which it kind of needs in a pretty major way, as you can imagine.
3. Keep it Clean
This is a pretty simple entry, as a copier is a delicate piece of machinery. As you may have guessed, any machine should be kept nice and clean, especially delicate ones. It isn’t even all that difficult to clean them if you know what you’re doing, so you may want to search up on how to clean your specific variety of copier.
4. Replace Those Parts
As with other machines, there are many moving and hard working parts within your stupid old office photocopier. It’s important to check up on the inner workings of the copier to ensure that everything is working properly. Sometimes, a certain part will need to be replaced, so it’s not a bad idea to become more informed of which parts are which, and where they can be found or installed.
5. Maintenance Checks
Following through with the theme of the previous entry, keeping a close eye on the health of your copier can help you avoid some real issues. Catching a potential problem early and quickly rectifying it is much easier than suddenly finding your office is without a copier and not having any clue as to what the problem is. The key to success is proper preparation, after all.
6. Practice Paper Loading
Again, we have all been here. You’re in a hurry, you need to get things done so you can go home. Yet, the printer is out of paper, and that’s a worse fate than death to some folks, so we jam the paper in quickly. A bit too hastily, perhaps, and that leads to damaging paper jams. That can be avoided by loading the copier carefully and properly. So, it isn’t a horrible idea to sit the employees down and have a chat about treating the office photocopier with respect. Hopefully the chance that there are spiteful paper jams in your future are minimum.